Procedure 2.06.02 - Clery Act Compliance


The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act,” commonly referred to as the “Clery Act,” requires institutions of higher education receiving federal financial aid to report specified crime statistics on college campuses and areas within the same reasonably contiguous geographic area of college campuses, and to provide other safety and crime information to members of the campus community. The purpose of this procedure is to establish the parameters for compliance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (commonly referred to as the “Clery Act” which is part of the Higher Education Act of 1965). In accordance with the requirements of the Clery Act, Southeastern Community College will:

  1. Issue timely warnings, to alert the campus community of Clery Crimes that pose a serious or continuing threat to the campus. Timely warnings will be disseminated throughout the campus as soon as pertinent information is available and will provide information that will allow the community to take precautions to protect themselves and prevent similar crimes from occurring.
  2. Issue emergency notifications, to alert and inform the campus community about a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus.
  3. Maintain a daily crime log of all crimes reported. This log will be available for public inspection, upon request.
  4. Maintain a daily fire log of all fire-related incidents reported. This log will be available for public inspection, upon request.
  5. Collect reports of Clery Crimes made to Campus Police, local law enforcement, college officials and others associated with the college who have significant responsibility for student and campus activities.
  6. Compile and disclose statistics of reports on the types of Clery Crimes (to include incidents of dating violence, domestic violence, sexual assault, and stalking) reported to have occurred on campus and remote classroom facilities and certain non-campus facilities.
  7. Create and publish an annual report to the Department of Education disclosing statistics of Clery Crimes reported over the past three years, as well as college policies and procedures addressing campus security and safety.
  8. Annually disclose/provide access to the campus community and the public, the Annual Security Report, which provides:
    • Crime data (by type);
    • Security policies and procedures in place to protect the community; and
    • Information on the handling of threats, emergencies and dangerous situations.
  1. Identify Campus Security Authority (CSA) personnel on a regular, ongoing basis, and notify these individuals of their obligations under the Clery Act to report any and all Clery Crimes that they witness, or are reported to them.
  2. Provide regular, mandatory training for all CSAs.
  3. Work with the Campus Police and other appropriate departments to create, establish and conduct programs to educate the campus and surrounding community about the Clery Act and Clery Act obligations, and to promote general awareness of all crime and safety-related issues on campus.

Campus Security Authority (CSA) — employees who, because of their function, have an obligation under the Clery Act to notify the college of alleged Clery Crimes that are reported to them in good faith, or alleged Clery Crimes that they may personally witness. These individuals, by virtue of their position due to official job duties, ad hoc responsibilities, or volunteer engagements, are required by federal law to “report” crime when it has been observed by, or reported to them by another individual. The individuals typically fall under one of the following categories:

  1. A member of a campus police/security department.
  2. Individuals having responsibility for campus security in some capacity, but are not members of a campus police/security department (e.g., an individual who is responsible for monitoring the entrance to College property).
  3. People or offices that are not members of a campus police/security department, but where policy directs individuals to report criminal offenses to them or their office.
  4. Officials having significant responsibility for student and campus activities, including but not limited to, student discipline and campus judicial proceedings.

Examples of CSAs include (but are not limited to):

  • Presidents, Vice Presidents, Deans, Directors and Department Heads
  • Faculty
  • Student Services Personnel
  • Campus Police and Security Personnel
  • Athletic Director, Athletic Coaches
  • Advisors to student organizations
  • Career and Academic Planning

Examples of Who is Not a CSA:

  • Administrative Assistants
  • Maintenance Staff
  • Receptionist

Clery Act Crimes (“Clery Crimes”) — crimes required by the Clery Act to be reported annually to the campus community, including: criminal homicide (murder and negligent/non-negligent manslaughter); sex offenses (forcible and non-forcible); robbery; aggravated assault; burglary; motor vehicle theft; arson; hate crimes (including larceny-theft, simple assault, intimidation, or destruction/damage/vandalism of property that are motivated by bias); dating violence; domestic violence; stalking; and arrests and referrals for disciplinary action for any of the following: (a) liquor law violations, (b) drug law violations, and (c) carrying and possessing illegal weapons. Emergency Notification — an announcement to inform the campus community about a “significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus.” An emergency response expands upon the definition of “timely warning” (see below), as it includes both Clery Act crimes and other types of emergencies (examples: a fire, infectious disease outbreak, terrorist attack, natural disaster, weather emergency). Timely Warning — an announcement made to alert the campus community about Clery Crimes and other serious incidents in the event that a reported crime may pose a serious or continuing threat to the campus and surrounding community. Title IX Coordinator and Campus Police — works collaboratively with various offices on campus to develop, implement and oversee programs that ensure the College’s overall compliance with the Clery Act and associated regulations.

Responsibilities

All College Faculty, Staff, and Students on College Facilities or Property:

  • Promptly report any activity that is perceived as criminal, potentially dangerous or suspicious to a CSA.
  • In accordance with Policy 2.7 and Procedure 2.7.1, Anti-harassment, “All reasonable actions are taken to assure that the complainant and those testifying on behalf of the complainant or supporting the complainant in other ways suffer no retaliation as the result of their involvement in the process.”
  • No one making a report “in good faith” will be retaliated against, and all reports will be taken seriously.

All College Visitors on Campus Facilities or Property:

  • Promptly report any activity that is perceived as criminal, potentially dangerous or suspicious to a CSA.
Title IX Coordinator:
  • Collect reports of Clery Crimes made to Campus Police, local law enforcement, College officials and other associated with the College who have significant responsibility for student and campus activities.
  • Compile and disclose statistics of reports on the types of Clery Crimes reported for the College’s campuses, the immediately adjacent public areas and public areas running through the campuses, remote classroom facilities and non-campus facilities.
  • Create and publish an annual report to the Department of Education disclosing statistics of Clery Crimes reported over the past three ye
      ars, as well as College policies and procedures addressing campus security and safety.
  • Annually disclose/report, to the campus community and the public:
    • Crime data (by type);
    • Security policies and procedures in place to protect the community; and
    • Information on the handling of threats, emergencies and dangerous situations.
  • Provide regular, mandatory training for all CSAs.
  • Work with others to establish Clery Act-related educational programs and promotion of safety awareness programs.
Campus Police and Security Personnel:
  • Receive incident reports, conduct investigations and provide to the Title IX Coordinator, reports of Clery Crimes on and off campus.
  • Issue “timely warnings” alerts to the campus and surrounding community about Clery Crimes.
  • Issue “emergency notifications” to the campus and surrounding community when deemed necessary and appropriate.
  • Maintain a daily crime log of all crimes reported.
  • Maintain a daily fire log of all fire-related incidents reported.
  • Compile and provide to the Title IX Coordinator, statistics of reports on the types of Clery Crimes reported for the College, the immediately adjacent public areas and public areas running through the campuses, remote classroom facilities and non-campus facilities.
Campus Security Authorities (CSAs):
  • Hear/receive information of alleged crimes that are reported to them in good faith by others, or report alleged crimes that they may personally witness. Under the Clery Act, a crime is “reported” when it is brought to the attention of a campus security authority or local law enforcement personnel by a victim, witness, other third party or even the offender. It doesn’t matter whether or not the individuals involved in the crime, or reporting the crime, are associated with the College.
  • Record information about crimes reported to them. To record information about a crime reported, the CSA must complete a Campus Security Authority Report Form. (For further information, visit the campus safety website).
  • Submit, either electronically or print/mail, all completed Campus Security Authority Incident Report Forms to Campus police.
Office of Student Services:
  • Work with students to promote adherence to the Student Code of Conduct in minimizing behavior that is inconsistent with the essential values of the College community.
  • Promptly report any Clery Act- related crimes to the Campus Police. If unsure whether or not the incident meets the criteria, it is still recommended that the information be reported to Campus police at your campus location.
  • Annually, provide all conduct referral data to Campus Police for inclusion in the Annual Security Report.

Further Information:

For questions, additional detail, or to request changes to this policy, contact the Title IX Coordinator. Questions may also be directed to Campus Police.

Cross References:

Other Policies or Procedure to be referenced:

  • Policy 2.4 – Drug and Alcohol
  • Policy 2.6 – Campus SaVE: Dating Violence, Domestic Violence, Sexual Assault and Stalking
  • Policy 2.7 – Anti-harassment
  • Policy 2.14 – Compliance with Title IX of the Educational Amendments Act of 1972
  • Policy 8.3 – Unlawful Carrying of Firearms of Other Weapon

Last Updated on June 23, 2017